Office of the Prime Minister

Capacity Needs Assessment Tool

Social Development Function - DRDIP II and NUSAF IV

Sections complete

0/6

Institutional items

0/9

Competencies rated

0/10

Section 1

Respondent and institutional profile

Capture the who, where, and implementation layer for this assessment.

Project
Level or structure

Section 2

Institutional or team capacity checklist

Rate each item from 1 to 5 and add short context where useful.

1

Dedicated E&S staff are in place with clear terms of reference.

2

Coordination mechanisms exist across decentralized structures.

3

Budget is allocated for environmental and social activities.

4

The grievance redress mechanism is functional with referral pathways.

5

Screening, ESMP, and related E&S tools/templates are available.

6

Monitoring and reporting systems are being used consistently.

7

Mechanisms for non-discrimination and inclusion are active.

8

Emergency preparedness plans and drills are in place.

9

Gender-responsive planning and GBV risk mitigation are integrated.

Section 3

Individual staff competency self-assessment

Record self-rated knowledge, confidence, past training, and the urgency of support needed.

3.1

National E&S laws and regulations

3.2

World Bank ESF, ESS requirements, and EHS guidelines

3.3

Stakeholder engagement planning and SEP delivery

3.4

E&S screening, assessment, and management planning

3.5

Emergency preparedness and incident reporting

3.6

Community health and safety risk management

3.7

GBV/SEA/SH, VAC, and other social risk mitigation

3.8

GRM operation, survivor-centered referrals, and escalation

3.9

Labor management procedures and occupational health and safety

3.10

Gender analysis and integration into project delivery

Section 4

Training history and delivery preferences

Capture prior exposure and how staff would prefer future support to be delivered.

Preferred modalities

Rank each option from 1 to 5, where 1 means most preferred.

1 = most preferred

Classroom workshops

Coaching and mentoring

E-learning modules

Field simulations and practical drills

Short refresher sessions

Section 5

Resources and infrastructure

Mark what is currently available to support safeguards delivery and follow-up.

Section 6

Priority ranking and recommendations

Close with the highest-value capacity actions and any implementation notes.

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