Office of the Prime Minister

Capacity Needs Assessment Tool

This tool fulfils the ESCP requirements for projects under the Office of the Prime Minister (OPM). It systematically identifies capacity gaps in E&S risk management among implementers at all levels. Results will inform a standalone, updated Capacity Building Plan. The tool is designed for: PIU staff, District, sub-county, parish, and community-level implementers (including District Environment Officers, CDOs, Labour Officers, Public Health Inspectors, parish chiefs, community facilitators, VHTs, CPMC members, and contractors/consultants)

Sections complete

0/6

Institutional items

0/9

Competencies rated

0/10

Section 1

Respondent and institutional profile

Capture the who, where, and implementation layer for this assessment.

Project
Level or structure

Section 2

Institutional or team capacity checklist

Rate each item from 1 to 5 and add short context where useful.

1 - None2 - Poor3 - Moderate4 - Good5 - Excellent

1

Dedicated E&S staff are in place with clear terms of reference.

2

Coordination mechanisms exist across decentralized structures.

3

Budget is allocated for environmental and social activities.

4

The grievance redress mechanism is functional with referral pathways.

5

Screening, ESMP, and related E&S tools/templates are available.

6

Monitoring and reporting systems are being used consistently.

7

Mechanisms for non-discrimination and inclusion are active.

8

Emergency preparedness plans and drills are in place.

9

Gender-responsive planning and GBV risk mitigation are integrated.

Section 3

Individual staff competency self-assessment

Record self-rated knowledge, confidence, past training, and the urgency of support needed.

1 - None2 - Low3 - Moderate4 - High5 - Very excellent

3.1

National E&S laws and regulations

3.2

World Bank ESF, ESS requirements, and EHS guidelines

3.3

Stakeholder engagement planning and SEP delivery

3.4

E&S screening, assessment, and management planning

3.5

Emergency preparedness and incident reporting

3.6

Community health and safety risk management

3.7

GBV/SEA/SH, VAC, and other social risk mitigation

3.8

GRM operation, survivor-centered referrals, and escalation

3.9

Labor management procedures and occupational health and safety

3.10

Gender analysis and integration into project delivery

Section 4

Training history and delivery preferences

Capture prior exposure and how staff would prefer future support to be delivered.

Preferred modalities

Rank each option from 1 to 5, where 1 means most preferred.

1 = most preferred

Classroom workshops

Coaching and mentoring

E-learning modules

Field simulations and practical drills

Short refresher sessions

Section 5

Resources and infrastructure

Mark what is currently available to support safeguards delivery and follow-up.

Section 6

Priority ranking and recommendations

Close with the highest-value capacity actions and any implementation notes.

Almost there.

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